About the Executive Assistant position

We are looking for an experienced Executive Assistant who will provide support with clerical tasks, ensuring all related corporate procedures are well-organised and performed in time. A successful candidate should be able to act proactively and without guidance while understanding company's needs and adhering to its policies.

Executive Assistant responsibilities are:

Help to establish contact between the executives and company employees/clients, and manage information flow
Manage information for internal and external communication, including memos, emails, presentations, and reports
Supervise the performance of clerical and administrative staff
Help executives to arrange their daily schedule, setting up meetings, travel, speaking engagements, and ensuring they follow their agenda
Receive and direct phone calls and distribute correspondence
Manage the office filing system
Perform office management operations by keeping up with the office supply inventory
Provide support, coordination, and follow-up on a variety of projects
Coordinate and collate reports and presentations
Taking dictation and minutes as well as keeping a record of all minutes
Work with facility staff to maintain the cleanliness and functionality of office spaces
Collaborate with teams to identify goals and themes for office events
100% Accuracy in all reports submitted to management.
Support the HR Department with recruitment and onboarding processes
Quality Management System (QMS): Assist in the development and implementation of quality control procedures and work instructions, communicate quality issues and findings to relevant departments and stakeholders., ensure that products and services consistently meet customer requirements and regulatory standards, address non-conformities by taking corrective actions to eliminate the causes and prevent recurrence, and Implement preventive actions to eliminate the causes of potential non-conformities.

Executive Assistant requirements are:

3+ years' experience working in an Executive Assistant or Senior Executive Assistant position
A minimum National Diploma/ Degree in Business Management / Equivalent qualification as recognised by SAQA
Profound experience with office management systems and procedures, as well as major office gadgets and applications
Outstanding MS Office knowledge, Excel, PowerPoint, Outlook, and English proficiency
Strong organisational and time management skills,
Strong verbal and written communication skills
Confidentiality and discretion